Office Assistant

Wizard is seeking to hire an Office Assistant/Financial Controller who will serve as a key point of support for management and the team.

Main Responsibilities:

Administrative & Secretarial Support

• Reception and visitor services (welcome support).
• Call center management and communication with external IT agency.
• Google Workspace admin management.
• Company mobile phone for 2-factor authentication.
• Management, updating, and registration of incoming leads in Active Campaign (CRM).

Office Organization & Daily Operations

• Coordination of cleaning crew.
• Monthly supply orders.
• Ensuring smooth daily office operations.

HR Support & Internal Procedures

• Leave management and related updates.
• Recruitment process support.
• Organization and implementation of new employee onboarding.
• Organization and management of evaluation questionnaire collection.
• Organization and management of corporate events.

Finance & Collection Support

• Issuing monthly customer invoices.
• Monitoring collections & communicating with customers.
• Collaborating with an external accounting firm.
• Collecting and organizing expense receipts from the internal team.

Brand & External Initiatives (Ad Hoc Tasks)

• Managing registration processes with professional bodies & communities (EEDE, Marketing Hub, etc.).
• Communicating with podcasts, conferences, and events regarding the company’s participation.
• Supporting the creation of financial offers and presentations (PPTs).
• Participation in initiatives such as the CEO Initiative Club.

Required Qualifications:

• Excellent organizational and communication skills.
• Ability to manage multiple tasks and priorities.
• Comfortable with digital tools (Google Workspace, CRM, ERP).
• Professionalism, discretion, and team spirit.
• Previous experience in a similar role will be considered an additional asset.
• Excellent knowledge of English.

What we offer:

• On-site 5-day, 8-hour work week.
• Stable working environment with clear procedures.
• Active role in a growing, outward-looking company.
• Participation in activities, events, and initiatives that go beyond the “typical” administrative position.